Contract Administrator

  • Organization

  • Supply Chain Shared Services Center Supply Chain Shared Services Center

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  • Full Time

Job Description

This person will be responsible for preparing, examining, analyzing, amending and otherwise processing facility contracts utilizing Ariba Contract Management Professional.

Essential Duties and Responsibilities include the following.  Other duties may be assigned. 

  • Obtain agreements and supporting documentation from various departments or facilities
  • Work with Facility CEOs to execute Corporate Financial Disclosure Questionnaires for all vendors
  • Perform Federal Exclusion Checks for all vendors
  • Maintain detailed and organized audit file for each contract which includes original contract, all correspondence, amendments and other required documents
  • Manage contracts within the Ariba Contract Management System
  • Effectively track approvals and correspondence
  • Build, manage and effectively utilize reports and data extracted from Ariba Contract Management System
  • Ensure that contractors are in compliance with legal requirements, Corporate specifications and all relevant government regulations
  • Prepare and disseminate information to appropriate departments and executives regarding contract requirements, status, etc.
  • Ensure contract execution in accordance with Corporate policy
  • Participate in weekly Ariba Town Hall web conferencing
  • Become and maintain expert level proficiency in Ariba Contract Management system



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.


Computer Skills:

To perform this job successfully, an individual should have strong knowledge of Word Processing software; Spreadsheet software and Database software.

*Solid experience in Contract Management systems preferred. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Travel: Negligible

Certificates and Licenses:

None required

Supervisory Responsibilities:

None at this time



  • Bachelor’s degree in Business, MIS, Computer Science or comparable degree or experience
  • Experience in managing Electronic Contract Management Systems; preferably Ariba
  • Experience in customer or client service within corporate environment
  • Ability to work independently
  • Expert skills in Excel, ability to manage data files in Excel required
  • Experience in using Access and other database tools. Ability to manage files, create and maintain database must be demonstrated.
  • Experience in customer service with hospitals and other corporate stakeholders with contract management systems
  • Excellent interpersonal skills and demonstrated ability to interact with all levels of employees and management
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