Compliance Coordinator

Job Description

Job Summary 

The Compliance Coordinator provides support to the Senior Vice President, Chief Compliance and Privacy Officer ("CCO") and to members of the Corporate or Facility Compliance Department. The Coordinator maintains the day-to-day administrative operations of the department, including coordinating meetings and appointments, providing responses to inquiries, managing contracting, payables, and policies. 

Essential Functions

• Performs contract management duties for the Compliance Department. Including but not limited to, processing all new contracts and amendments, submits purchase requisitions, purchase orders and maintains records.
• Acts as Invoice Coordinator for the Compliance Department. Verifies invoice accuracy, submits invoices, researches and resolves invoice issues in coordination with the Shared Business Office (SBO). Maintains accurate records of invoices.
• Functions as the Compliance Policy Administrator for policy management system, including but not limited to, publishing new policies and policy revisions, archiving expired or replaced policies, and maintaining policy changes in the policy management tracker tool.
• Responsible for the management of role changes for Facility Compliance Officer (FCO) and Facility Privacy Officer (FPO), including access and educational information, and maintaining email distribution groups.
• Assists with onboarding process, facilitates necessary procedures, and requests access to systems and equipment needed.
• Manages the Compliance and Privacy intranet site, and maintains the Compliance Document Library, along with the Compliance Work Group Share drive and the corporate shared drive and links to privacy intranet page.
• Prepare summary reports on program status, requirements and goal attainment as directed by management.
• Manages calendars and email distribution lists. Creates meeting agendas, and manages travel and expense reports.
• Manages payroll exceptions including reports and submissions.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• Associate Degree or equivalent work experience preferred
• 3-6 years administrative professional experience required

Knowledge, Skills and Abilities

• Must be proficient in Microsoft applications and Google Suite.
• Proven ability to train others.
• Must possess strong verbal and written communication skills.
• Ability to work effectively within a team.
• Precision and excellent attention to detail in performing work.
• Ability to prioritize work and meet deadlines.
• Ability to handle confidential information.
• Exceptional time management and organizational skills.

Licenses and Certifications

• None required