Accounts Payable Clerk FT Days

Job Description

Essential Functions 

• Reviews, processes, and verifies vendor invoices, ensuring proper coding, authorization, and compliance with financial policies. 
• Matches invoices to purchase orders and receiving documentation to confirm accuracy and completeness. 
• Maintains up-to-date accounts payable records and documentation to support timely payments and audit readiness. 
• Responds to vendor inquiries and resolves discrepancies related to invoicing, payment status, and account reconciliation. 
• Reconciles vendor statements regularly and monitors outstanding balances or credit memos. 
• Assists with month-end and year-end close processes, including report preparation and account reconciliations. 
• Collaborates with purchasing and receiving departments to resolve invoice or PO discrepancies. 
• Ensures financial data is handled securely and confidentially in accordance with company policies. 
• Supports internal and external audit processes through timely and accurate record maintenance.

Qualifications

• 1-2 years of experience in accounts payable or a related financial support role Required 
• 1-2 years of experience using Microsoft Excel for data entry and analysis Required

Knowledge, Skills and Abilities

• Proficiency with enterprise resource planning (ERP) systems such as Oracle Cloud ERP preferred. 
• Strong attention to detail and accuracy in data entry and documentation. 
• Analytical and problem-solving skills to resolve discrepancies and support financial accuracy. 
• Effective verbal and written communication skills to interact with vendors and internal departments. 
• Ability to prioritize tasks and manage multiple responsibilities in a deadline-driven environment. 
• Commitment to confidentiality and ethical handling of financial information.