Admissions Coordinator

Job Description

Job Summary

The Admissions Coordinator is responsible for facilitating the intake and admission process for patients referred to the facility, with a focus on supporting smooth transitions into care. This role collaborates with physicians, care managers, and referral sources to gather intake information, verify insurance coverage, and coordinate the pre-admission and admission workflow. The Admissions Coordinator ensures compliance with regulatory requirements, maintains accurate documentation, and supports positive patient and provider experiences.

Essential Functions

• Coordinates the intake and referral process for patient admissions, collecting necessary demographic, clinical, and insurance information.
• Assists in determining appropriateness of admission in collaboration with clinical team members and based on established criteria.
• Facilitates the completion of required admission and insurance forms, ensuring accuracy and regulatory compliance.
• Maintains timely and accurate documentation of referral activity, admission decisions, and communication with stakeholders.
• Provides updates to internal teams and referring partners regarding admission status and timelines.
• Supports planning for discharge or aftercare by sharing relevant patient information with the multidisciplinary care team.
• Ensures compliance with all regulatory and accreditation standards for the pre-admission, admission, and post-admission processes.
• Resolves routine issues related to data entry, insurance verification, or referral tracking; escalates complex issues to leadership as needed.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• 0-1 years of experience in admissions, intake, or referral coordination in a healthcare setting preferred
• 1-3 years of experience with insurance verification and authorization preferred

Knowledge, Skills and Abilities

• Knowledge of patient intake and admissions processes.
• Familiarity with insurance verification and documentation requirements.
• Effective interpersonal and communication skills to engage with patients, families, and healthcare professionals.
• Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
• Attention to detail and accuracy in data collection and documentation.
• Proficiency in Microsoft Office and electronic intake or registration systems.
• Understanding of HIPAA and patient confidentiality practices.

Licenses and Certifications

• BLS - Basic Life Support obtained within 90 days from start date required